A clear, consistent gallery structure makes it easier for families to browse, relive memories, and share their favorite moments. Below are some tried-and-true gallery organization methods, plus tips for programs that host events year-round.
📁 Example 1: Camp Location → Session → Week → Day
Best for: Multi-location camps with multiple sessions and weekly programming.
Main Album: Camp Evergreen
└── Session 1
└── Week 1
├── Monday
├── Tuesday
├── Wednesday
├── Thursday
└── Friday
👉 Variation Ideas:
Add folders for special events (e.g., "Talent Show", "Campfire") under each week.
Include cabin or bunk folders if you group campers that way.
📁 Example 2: Different Program Types (e.g., Overnight vs. Day Camp)
Best for: Camps that run multiple formats at the same time.
Main Album: Summer 2025
├── Overnight Camp
│ ├── Session 1
│ └── Session 2
└── Day Camp
├── Week 1
└── Week 2
👥 This helps families easily navigate to the type of program their camper attended.
📁 Example 3: Session → Activity Type → Date
Best for: Camps that upload photos grouped by daily activities.
Main Album: Session 2
├── Waterfront
│ ├── July 7
│ └── July 8
├── Arts & Crafts
│ ├── July 7
│ └── July 8
└── Sports
├── July 7
└── July 8
👍 This structure works well when photographers are assigned to specific activities or zones.
📁 Example 4: Day-Based Only (No Sessions)
Best for: Single events or short weekend programs.
Main Album: Leadership Weekend
├── Friday
├── Saturday
└── Sunday
📁 Organizing for Year-Round Events
If your organization hosts retreats, reunions, or special events outside of summer, it’s a good idea to separate those into their own Main Albums by event type. For example:
Main Album: Summer Camp
Main Album: Family Fall Camp
Main Album: Winter Men’s Retreat
Main Album: Spring Leadership Summit
💡 This makes it easy for families to distinguish summer photos from offseason events, while keeping your gallery clean and future-proof.
🔑 Best Practices
✅ Be consistent with naming across sessions and years.
🗓 Use clear folder names like “Week 1” or “July 15” rather than vague labels.
📅 Include dates or days of the week to help parents find what they’re looking for.
🚫 Avoid too many levels – aim for no more than 3–4 subfolders deep.
Questions?
Need help deciding what gallery structure works best for your program? Contact our support team—we're happy to help!