Bunk Notes provide a direct line of communication between parents and their campers. This article will guide you through managing the Bunk Notes feature, from setting up delivery preferences to communicating with parents.
Follow these two simple steps to find your Bunk Notes settings:
- Click on the Bunk Notes tab in your main navigation.
- Select Manage Bunk Notes
Delivery Settings
This section allows you to configure how you receive and manage Bunk Notes sent by parents.
- Email Delivery: Bunk Notes are compiled into a single PDF and delivered to you via email once every 24 hours. The checkbox "Send Daily Email" must be selected set a schedule.
- Recipient Emails: We highly recommend listing at least two email addresses to ensure that Bunk Notes are received even if one recipient is out of office. Select your camp's location for each email recipient.
- Delivery Time: Set the time for your daily Bunk Note delivery. This time should be chosen to give you ample time to print the notes before they are delivered to campers. This delivery time is automatically included in the parent letter, so it is important to choose a time that works with your camp's schedule. Times are listed in EST.
- Sort Options: Cabin, Camper First Name, Camper Last Name, Date Sent
- Timely Submissions: Any Bunk Notes sent by parents after your set delivery time will be held and included in the next day's PDF delivery.
- Consistency: We strongly advise against changing the Bunk Note delivery time once it has been communicated to parents to avoid confusion.
Parent Access Schedule
This feature allows you to control the specific days and times when parents can submit Bunk Notes. You have two options for setting the schedule:
- Specific Dates and Times: Set a custom schedule for a one-time event or a specific camp session.
- Recurring Days of the Week: Choose the same days and times to repeat each week for the duration of the camp.
If your Organization has multiple locations, the location will appear at the top of the screen to allow you to select a different access schedule for each location. To add or edit a location, navigate to Set Up > Camp.
Helpful Tip
Communication is Key: It is crucial to communicate the following information to parents:
- The specific days and times Bunk Notes can be submitted.
- When the camp will print and deliver the notes to campers.
- Any technical difficulties that may affect Bunk Note delivery.
We recommend adding those details in a pinned message on the Bunk Notes bulletin board. This keeps the information front and center for parents and helps to avoid confusion.
To add a Pinned Message:
- Go to Set Up > Set Up
- Click Notifications
- Scroll Down to Bunk Notes Bulletin
- Type your message and be sure to click Update!
Check out this article for more information.